What is an Off-Cycle Payroll under US Payroll?
An off-cycle payroll is any payroll run processed outside of your company’s regular payroll schedule. It’s commonly used to handle corrections, missed payments, bonuses, or final paychecks that cannot wait until the next regular cycle.
Step 1: Navigate to Off-Cycle Payroll
Log in to your Thera account here.
Go to the Payroll tab in the top navigation bar.
From the left menu, select US Payroll → Overview.
Under the US Payroll section, click Off-Cycle Payroll (it will show as “Draft in Progress” if a draft exists).
Step 2: Set Pay Frequency
Enter the Pay Period by selecting a Start Date and End Date.
Choose a Pay Date (When the payroll was initiated).
Select the Pay Frequency (monthly, weekly, etc.) to ensure correct tax calculations.
Configure Deductions and Contributions:
Block all deductions and contributions → Use this for one-off payments like bonuses or corrections.
Make all regular deductions and contributions → Use this if the off-cycle pay should include taxes, benefits, and other standard deductions.
Choose Tax Withholding Options:
Tax all earnings as supplemental, or
Withhold taxes as regular earnings.
Click Continue.
Step 3: Add Hours and Adjustments
Review the list of employees included in this off-cycle payroll.
Enter hours worked (regular, overtime, PTO, sick leave, etc.) or adjustments.
The system will calculate the Employee Total automatically.
Click Continue.
Step 4: Review and Submit
Review the payroll summary, including employee totals and adjustments.
Once confirmed, click Submit Payroll to finalize the off-cycle run.
FAQ
When should I use off-cycle payroll?
Use it for payments that cannot wait until the next cycle—such as missed pay, bonuses, or final paychecks.
Will taxes still be applied?
Yes. Taxes and withholdings apply based on the settings you choose in the payroll run.
Can I block deductions like benefits or retirement contributions?
Yes. You can either block them or include them, depending on the purpose of the off-cycle payment.
Need Further Assistance?
If you have questions or need assistance, please reach out to Thera Support via email ([email protected]) or through the in-app chat at the bottom right side of your screen. We’re here to help:)